Work, Work, Work...

Project Team Meeting Notes – 04/29/08

Note Taker: BJ

Topics:

IS Admin Updates:
-Nothing new to report. Meetings have been cancelled for the past two weeks.
-HC and MF will be splitting Ambulatory Care Support after rollout. The timeline appears to be sometime during FY 2010.

Employee Attendance Policy:
-(Handout) – Formal Employee Attendance Policy
-Most notable policy is that there will no longer be “make up time”

Inventory Changes:
-Brainstorming about how the inventory requisition process will work at the new building. The ideas are as follows:
-Probably will have set pick up times for techs to pick up their equipment for medium and low priority calls.
-Project Team members will share the responsibility of getting equipment to the techs during this time.
-Team members will share the responsibility of receiving inventory in conjunction with the equipment pick up times.
-Will set up a meeting with RC and possibly GE to talk about what is needed in the new inventory process.
-To solve current issue with techs showing up for equipment right after sending tickets over, we are asking the Workstation Team to wait until they get their tickets back before coming and asking for equipment. High priorities are obviously an exception to the rule.
-MJ will talk with PA about the requisition process to see if anything needs to be updated or changed.
-Project team will likely take over a portion of the RMA process from the Workstation Team. A set workflow needs to be discussed before this is implemented however.

Project Plans:
-For major projects going forward, a project plan needs to be implemented.
-A project plan is basically a list of issues and resolutions for the project.
-Beth will send examples of MJ’s and DJ’s project plans for our reference.

Cross Training:
-With BJ leaving, cross training on printers needs to take place. Whenever a printer call comes in, BJ should grab either RB or YM to work through the issue with them to get them up to speed.

Project Updates/Round Table/Etc.:
-The Project Team will be taking the 3 drawer filing cabinet near them to the new building. They will be getting rid of the 2 drawer cabinet along with the Cadence documents stored in them.